Financial Operations Manager
Location: St. Andrew’s School
Job Type: Full-time
Reports To: Head of School
Position Overview
The Financial Operations Manager (FOM) will provide strategic financial leadership, ensure the effective management of the school’s finances, and handle financial management responsibilities, including decision-making, reporting, and long-term planning to support the school’s mission and vision. The FOM will be an instrumental partner with the Head of School, Leadership Team, Board of Trustees and its standing committees, in the development and maintenance of an updated long-range financial plan.
The Financial Operations Manager will oversee audit preparation, banking and investment relationships, and compliance with legal, income tax, government, and regulatory matters.
The Financial Operations Manager will oversee the full cycle of payroll processing, administer AR and AP processes, and support the Head of School in various accounting-related activities.
Working closely with the budget managers, the Financial Operations Manager will solicit input from these individuals as new annual budgets are developed and will provide them with monthly updates. The FOM will review and in collaboration with the Operations Manager and Head of School, make recommendations for any necessary changes to current procedures.
Clear and ongoing monthly communication from the Financial Operations Manager to the Head of School, the budget managers and the Board Finance Committee Chair will be priorities.
The successful candidate will be an effective communicator, team player, energetic, highly professional, mission-focused, and able to set and manage priorities.
Financial Management
- Oversees all aspects of financial management, including accounts payable, receivable, payroll, and general ledger functions.
- Ensures compliance with accounting principles, regulatory requirements, and internal policies.
- Monitors cash flow, investments, and financial performance against budgetary goals.
Reporting and Analysis
- Proficiency with Quickbooks Online and interface with Bloomerang software, as well as Bill.com
- Prepares and presents regular financial reports to the Board of Trustees, executive leadership, and other stakeholders.
- Conducts financial analysis to inform decision- making and strategic planning.
- Provides insightful recommendations for improving financial performance.
Payroll Processing
- Handle complex and confidential payroll information.
- Ensure payroll deadlines are met.
- Process bi-weekly and monthly payrolls, which includes the following:
- Process all time cards and resolve any time card issues.
- Compute, verify, and input all payroll data for employees including stipends, deductions, compensation adjustments, and garnishments.
- Provide payroll reports as needed and requested.
- Resolve any payroll issues in an urgent manner.
- Coordinate with payroll vendors to update hours/earnings and deduction codes.
Budget Oversight
- Leads the annual budgeting process in collaboration with key stakeholders.
- Works closely with budget managers to establish and monitor all budgets.
- Tracks budget variances and implements corrective actions as needed.
Risk Management
- Develops and implements risk management strategies to safeguard the school's financial assets.
- Maintains appropriate levels of insurance to protect the school’s financial interests.
- Collaborates with external auditors and oversees the annual audit process.
- Ensures compliance with relevant financial regulations and reporting requirements.
Other
- Cultural competence: Experience and commitment to fostering an inclusive and affirming community for all
- Participates in professional development and represents the school at various regional and state associations relative to the role of being a FOM.
- Other duties as assigned by the Head of School.
Qualifications
- Bachelor’s degree required.
- Three years of accounting/bookkeeping-related experience preferred.
- Highly organized and detail-oriented.
- Ability to carry out duties and responsibilities confidentially and in an accurate and timely manner with a high degree of autonomy, personal initiative and ownership, and minimal direction.
- Represent the school in the larger community in a positive manner that reflects the values of the school.
- Ability to interface and maintain effective relationships with students, faculty, administrators, parents/guardians, alumni, and guests.
- High degree of cultural competency and demonstrated commitment to working with individuals from diverse backgrounds.
- Professional written and verbal communication, organizational, and interpersonal skills.
- Proficiency in Microsoft Office and G Suite required.
- Proficiency in an online billing system required. Experience with Quickbooks Online and Bloomerang.
- Proficiency in payroll/human capital management system required. Experience with Dominion Payroll preferred.
Communications and Administrative Coordinator
Location: St. Andrew’s School
Job Type: Full-time
Reports To: Head of School
Position Overview
The Communications and Administrative Coordinator will play a key role in supporting the organization’s communications and marketing efforts while ensuring smooth day-to-day administrative operations. This role is ideal for a detail-oriented, highly organized individual with a passion for effective communication and a commitment to our non-profit mission. The Coordinator will work closely with multiple departments to ensure consistency in messaging, support internal and external communications, and provide administrative assistance to the leadership team.
Key Responsibilities
Communications and Marketing Support (50%)
- Assist in developing and implementing communications strategies to increase awareness and engagement with key stakeholders.
- Draft, edit, and distribute newsletters, press releases, email campaigns, and social media content.
- Maintain and update the organization’s website, ensuring information is accurate and aligned with brand guidelines.
- Manage social media platforms by scheduling posts, monitoring engagement, and responding to inquiries.
- Design basic marketing collateral (flyers, brochures, infographics) to support outreach efforts.
- Support the planning and execution of events, campaigns, and public relations initiatives.
Administrative Support (50%)
- Provide general administrative support, including managing calendars, scheduling meetings, and organizing files for senior staff.
- Coordinate logistics for meetings, events, and conferences, including booking venues, arranging travel, and preparing materials.
- Handle incoming phone calls, emails, and other communications, ensuring timely and professional responses.
- Assist with data entry, record-keeping, and maintaining databases (e.g., donor and volunteer records).
- Prepare reports, presentations, and other documents for internal and external meetings.
- Manage office supplies and maintain a functional office environment.
Qualifications
- Bachelor’s degree in Communications, Marketing, Public Relations, or a related field preferred.
- 1-2 years of experience in a communications or administrative role, preferably in a non-profit setting.
- Excellent written and verbal communication skills, with attention to detail.
- Proficiency in Google Workspace (Docs, Sheets, Slides) and basic graphic design tools (e.g., Canva, Adobe Spark).
- Familiarity with social media platforms (Facebook, Instagram, LinkedIn) and website management (WordPress, Squarespace).
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Ability to work collaboratively in a team environment while also being a self-starter.
Desired Competencies
- Passion for the mission and values of the organization.
- Adaptability and willingness to take on new challenges.
- Strong interpersonal skills with the ability to communicate professionally with diverse stakeholders.
- Attention to detail and a high level of accuracy in all work.
Compensation: Salary range of $40,000 – $45,000, commensurate with experience.
Part-Time Business Officer
Job Title: Part-Time Controller
Department: Finance
Reports To: Head of School
Classification: Part-time, Exempt (3 days per week), Hybrid
Overview
St. Andrew’s School is seeking a highly skilled and experienced Part-Time Controller to oversee the school’s financial operations, ensuring accurate reporting, compliance, and budgeting. The Controller will serve as a critical partner to the Head of School, Leadership Team, and Board of Trustees in supporting the school’s financial stability and long-term growth. This position offers a flexible schedule, requiring 3 days per week, with the possibility of remote work for certain tasks.
Key Responsibilities
Financial Management:
- Manage all aspects of financial operations including accounts payable, accounts receivable, and general ledger functions.
- Ensure compliance with accounting principles, regulations, and internal financial policies.
- Monitor cash flow, investments, and financial performance to align with budgetary goals.
Payroll Administration:
- Oversee payroll processing, ensuring timely and accurate payroll on a bi-weekly basis.
- Manage payroll-related matters such as stipends, deductions, garnishments, and employee compensation adjustments.
- Work with payroll vendors to ensure accurate payroll reporting and resolve any issues urgently.
Financial Reporting and Budgeting:
- Prepare and present monthly and annual financial reports to the Head of School, Leadership Team, and Board of Trustees.
- Lead the annual budgeting process in collaboration with school leadership.
- Conduct financial analysis and forecasting to support long-term financial planning.
- Monitor and track budget variances, implementing corrective actions when necessary.
Audit and Compliance:
- Collaborate with external auditors and manage the annual audit process.
- Prepare necessary documentation for Form 990 and other financial filings.
- Ensure compliance with federal and state financial reporting regulations.
Risk Management:
- Develop and implement risk management strategies to safeguard the school’s financial assets.
- Maintain appropriate levels of insurance coverage in collaboration with the Head of School.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum of 3 years of experience in accounting or finance, with nonprofit accounting experience preferred.
- CPA certification or equivalent is a plus.
- Experience managing payroll and using financial software such as QuickBooks Online and payroll systems (e.g., Dominion Payroll).
- Strong communication skills and ability to interact with various stakeholders, including board members and school leadership.
- Detail-oriented, with the ability to work autonomously and manage multiple priorities.
Skills:
- Proficiency in financial reporting, budgeting, and payroll administration.
- Knowledge of financial compliance and audit processes.
- Strong analytical skills and attention to detail.
- Excellent time management and organizational skills.
Compensation & Benefits:
- Salary range: $85,000 to $95,000 per year, commensurate with experience.
- Pro-rated benefits for part-time employees, including health insurance and retirement plan options.
- Opportunities for professional development, including training, certifications, and attendance at relevant conferences.
- Flexible working hours with some hybrid options available.
- Part-time, requiring 3 days per week, with participation in key meetings, including board and finance committee meetings, as needed.
St. Andrew’s School believes that diverse teams make the strongest teams, and we encourage people from all backgrounds to apply.
One of St. Andrew’s School’s shared values is Mutual Respect. We embrace the importance of listening to, sharing, and learning from multiple perspectives that focus on and support our Mission and Purpose.
St. Andrew’s School welcomes candidates to apply, regardless of age, race, culture, gender, sexual orientation, religion, socio-economic status, national or ethnic origin, and does not discriminate based on any category protected by law in the administration of any of its employment policies.
One of St. Andrew’s School’s shared values is Mutual Respect. We embrace the importance of listening to, sharing, and learning from multiple perspectives that focus on and support our Mission and Purpose.
St. Andrew’s School welcomes candidates to apply, regardless of age, race, culture, gender, sexual orientation, religion, socio-economic status, national or ethnic origin, and does not discriminate based on any category protected by law in the administration of any of its employment policies.
